Privacy Policy

This statement was last updated on 21 September 2021.

Who we are is delivered by PSPJ (referred to as “Photographic Society of Petaling Jaya” in English or "Persatuan Senifoto Petaling Jaya" in Bahasa Melayu). We are committed to protecting the privacy of all personal information obtained from you during any visits to the website.

This Privacy Policy sets out the basis on which any personal data we collect from you, or that you choose to provide to us in connection with the website (this "Website") will be processed.

This Website is operated by PSPJ.

What information we collect
This Website may collect and process data that you provide to us about you, for example through filling out forms, and other information that we automatically collect from you.

  • Contact form
    We collect questions, queries or feedback you leave, including your name, email address, telephone, and postcode, if you use our online form to contact or PSPJ. We use these details to respond to the feedback/query you send us. In some instances, this information is passed to the authorized person in PSPJ that we believe can best respond or assist you. 
  • Sign-up to receive our newsletter/email
    We collect your name, email address and postcode when you sign up to receive our monthly email newsletter. Your postcode may be used to help us identify the volume of persons who have signed up for the service by geographical region. In addition to our monthly newsletter/email, we may periodically send additional emails, which we think you may find useful. We will never share your information other than for the purpose for which it was provided to us.  
  • Event participant form
    We collect your name, email address, telephone number, business address and website address when you register as a participant. We will never share your information other than for the purpose for which it was provided to us. 
  • Email alerts
    We collect your email address. If you've signed up for email alerts, you can unsubscribe at any time by sending a cancellation request to us. We will never share information other than for the purpose for which it was provided to us.

Linking to other websites contains links to many other government and non-government websites. This Website does not endorse or favour any specific commercial product or business. Non-government sites linked to from this website are present only because they may be useful additions to the information we provide.

A link to a third-party website does not imply endorsement - you must use your own judgment to decide whether the information or service on that website is suitable for your needs. If a website is not linked to ours, this does not mean or imply that it is unsatisfactory. The linked websites are regularly reviewed in the light of usage and feedback.

We are not responsible for the content of any linked website and cannot take responsibility for the consequences of your using the information or services on linked websites. We cannot guarantee that these links will work all the time.

Websites that we link to may have 'Terms and conditions' that are different from ours. Do not assume that our 'Terms and conditions' apply to other websites

Other third-party content
We embed external content from third-party websites such as YouTube, Facebook, Instagram, etc. This content is not published on It is delivered using devices and services provided by such third-party sites that can be inserted into our site. We are not responsible for this content.

Whilst we have made all reasonable efforts to display only appropriate YouTube videos through the embedded YouTube player, we are not responsible for any YouTube content accessed from our website. After a selected video clip plays, YouTube may suggest related videos, which can be played in the embedded video player. In virtually all cases, these will be directly related to the subject of the selected video. Occasionally, YouTube users may erroneously assign keywords to a video. It is therefore possible that an unrelated video could be displayed. Again, we are not responsible for this content. If you are concerned about this possibility, you should avoid viewing YouTube videos from the embedded player on this website.

Security and virus protection
No data transmission over the internet can be guaranteed as totally secure. While we strive to protect such information, we do not warrant and cannot ensure the security of any information which you transmit to us. Accordingly, such transmission is at your own risk. We will not be liable for any damages or loss arising out of or resulting from any unauthorized access to, alteration to or modification of information contained on this website.

We make every effort to check and test our website. You must take your own precautions to ensure that the process which you employ for accessing this website does not expose you to the risk of viruses, malicious computer code, or other forms of interference that may damage your computer system. It is always wise for you to run an antivirus program on anything you download from the internet.

We accept no liability for any loss, disruption, or damage to your computer system or your data caused by using this website or arising as a result of having used the website.

Secured Site

This website is secured with SSL/TLS and Certificate installed. It has been tested via SSL Labs (B rated).

SSL Labs Test Result (2021-01-10)

Information we collect from you
Information that we may automatically collect in relation to your visits to this Website does not identify you personally. It provides us with data about how you use and engage with us. We use this information to improve our services and make them more useful to you. The information we collect includes some or all of the following:

+ Technical information
We collect your Internet Protocol (IP) address and details of which type of web browser you used.

+ Information about your visit to this Website
We collect data about your visit to the website. Once again, this information does not identify you personally. This data includes:

  • The pages you visited, when (date and time) you visited them and how long you visited them for
  • The website address from which you accessed this site
  • The website address from which you exited this site
  • Queries via the site's search engine
  • Internet browser and devices used

We collect information on how you use the site, through cookies.

What we do with the information we collect
We use the information that we collect to understand your needs and provide you with a better service, including the following:

  • respond to any request/feedback you send us if you've asked us to
  • send email to you, if you request them
  • provide you with information
  • analyse, evaluate and improve this Website via data amalgamated from multiple visitors, which does not identify you personally

Where your data is stored?

We store your data on secure servers in the Exabytes web hosting company.

How long do we keep your information?
We will not retain data longer than is necessary to fulfil the purposes for which it was collected or as required by applicable laws or regulations. Information will be stored and then destroyed when necessary.

Who do we share your information with?
We may also share your data with PSPJ's professional advisers, consultants and contracted suppliers working on PSPJ's behalf who are subject to obligations of confidence.

As required by law, we may disclose information to government bodies and law enforcement agencies for their enforcement purposes. We will never share information other than for the purpose for which it was provided to us.

PSPJ will not sell your personal information.

Please note that we cannot delete your information where:

  • we're required to have it by law
  • it is necessary to perform our functions as a public body
  • it is necessary for legal claims

It is envisioned that the right to erasure will be limited as the legal reason the vast majority of personal data is processed by PSPJ is in the exercise of its 'official authority' - i.e. following the requirements of the legislation.

Contacting us
If you have any specific queries or concerns, you can address them to PSPJ committee at

Changes to this privacy policy
Future changes to this Website's Privacy Policy will be published on this page and, where appropriate. Please check back frequently to read any updates or changes to this Privacy Policy.